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11 Best Project Management Software Reviews in 2022

Sam
11 Best Project Management Software Reviews in 2022

Project management software monday check out our top picks for the best project management tool to see how it can transform the way your company’s teams work. After extensive testing, we found that ClickUp is the best project management software.

Compared to competitors, ClickUp’s paid plans offer excellent value for money – it’s ideal for small businesses thanks to a great set of genuinely useful task management features, excellent data visualization tools, and the fact that it’s elementary to use. However, while ClickUp emerged as the best all-around “work OS” in our testing, it will not be the perfect solution for all teams.

For example, based on our research findings, we concluded:

Monday.com provides a highly customizable user experience to meet your specific requirements. Smartsheet will make the transition easy, especially if you’re from spreadsheets. Asana has the best top automation builder, which is ideal for increasing efficiency.

Jira is ideal for engineering and technology teams and any agile team that works in sprints. Technology has significantly improved project management in recent years, and each option has unique advantages that may help meet specific business requirements. There’s nothing to fail by signing up for a couple of free trials.

Review of the Best Project Management Software

We’ve spent time testing, researching, and reviewing each project management software provider listed below. Pros and cons of each, we examined the interface, infrastructure, standout features, ease of use, and pricing and plan tiers.

While few of these brands stand out from the crowd, they are all valuable for different reasons. We ranked them based on the benefits we found they offered for small businesses, but your business may find the perfect fit for its exact needs a little further down the list.

Our research

Before we review the best project management software providers, here’s a bit on our research team and what they do, including our project management software testing criteria. It can be hard to tell which websites have used the products and services they review and who provides accurate information.

Project management software is complex, and developing a research framework and testing a large market of top providers takes time and money. We take our research very seriously and we’re fortunate to have a research & insights team that devotes its time to road-testing the software and services we spend all day discussing.

It’s as easy as that: if we don’t have the data, we can’t write about it. Finally, it’s time well spent if it means we can provide you with better, more useful information.

Criteria for project management testing

Before testing the project management software tools discussed in this article, Tech.co’s researchers devised a one-of-a-kind research methodology that included five central criteria against which each provider was evaluated.

The five criteria are as follows:

Usability – How simple is the software to use, including during installation?

Pricing – Is the software good value for money compared to each provider?

Customer Service – What communication channels do the provider, and how useful are they?

Features – what great features are included in the software, and how do they work in practice?

Customer Score – how do actual customers rate these products?

Our research team looked at four feature sub-categories. It combined the scores to arrive at a “Features” score for each software solution: Task Management, Project & Workflow Creation, Data Visualization, and Collaboration.

This article will mention these criteria several times when discussing software test performance. It’s noting that not all of these criteria are given equal weight in our testing methodology. This best practice is based on what businesses have told us is necessary versus what is simply “nice to have.” Project and workflow creation, and task management scores had a greater impact on overall provider scores than other criteria due to their central importance to project management.

1. Celoxis

Celoxis is a useful piece of project management software that received an overall rating of 4.1/5 in our most recent round of testing. To elaborate, we believe Celoxis’ distinctive selling feature is its ease of use (4.2/5). Except for Smartsheet, it was far more user-friendly than any other software we tested.

Teams who aren’t the most tech-savvy and don’t have the time to adjust to a steep learning curve will enjoy Celoxis’ simplicity. It’s a task-tracker – project management tools performance in its purest form, as one of our academics, put it – with many task management features to help.

Celoxis, free project management software on the other hand, is a premium-tier project management tool, which means it’s incredibly functional but also pretty pricey. There is no automation builder, which will put some businesses off. Celoxis, on the other hand, offers a wider range of project and task management tools, as well as no user or project restrictions on its plans, making it more economical for medium and big businesses.

Pros

Cons

Celoxis Costs

Celoxis is an outlier in the project management software industry, offering only two plans: “cloud” and “on-premise.” When invoiced yearly, the Cloud plan starts at $22.50 per user per month, but there are alternative possibilities if you pay for a longer period, such as $20 per user, per monthly on a three-year subscription.

The On-premise plan requires a single $450 payment per user. Aside from the Cloud plan’s 2GB of storage and the on-premise plan’s lack of storage. Both plans include integrations for Salesforce, Mailchimp, Quickbooks, and Slack, as well as a robust set of task management features and collaborative tools such as a resource management tool, calendar, and project message board.

2. Zoho

Zoho is a software behemoth that offers everything from CRM and accounting software to performance and project management software. We’ll focus on the latter, and if you want a more in-depth review of the software, check out our Zoho Projects features and pricing research.

Overall, we gave Zoho a 4.3/5 and performed well regarding task management (4.8/5 – 2nd overall). One of the most enticing aspects of Zoho Projects is the fact that there is a decent free tier for smaller teams or new users to test out to get a feel for the software free project management software.

However, you’ll want to upgrade to a premium plan to get the most out of Zoho Projects. These premium plans come with time monitoring, resource management, and powerful automation builders. These automation builders enable simple automation that can speed up basic procedures and more complex automated processes that can speed up complex workflows. Great value for money. Starting at $5/user/month

Zoho scored quite well for pricing in our most recent round of testing (4.7/5), making it the best value-for-money provider of all the project management software we tested, beating out fierce competition from Trello and Favro.

Pros

Cons

Try Zoho Projects Pricing for Free

You can only have three users and two projects on the free tier. That’s predictably limited, so its other two pricing plans are probably your best bet. However, a free plan has a fairly extensive feature set, including a few collaboration and task management tools. Zoho’s Premium tier costs $4 per monthly user (paid yearly). It offers extra task management features such as subtasks and time tracking, the option to make custom project templates, and budget and resource management features.

There is still a user restriction, but it has increased to 50. Any team of more than 50 people will need to upgrade to Zoho’s Enterprise package, which is highly the same as the Premium plan in terms of features (barring useful add-ons like custom fields). Still, there’s more storage and an alternative way to build automation (called “Workflow Rules”). When paid annually, this plan costs $7.20 per user every month. Try Zoho Projects for Free or find more about the closest alternatives.

3. ClickUp

 

For the best overall project management software, pricing starts at $5 per user per month. ClickUp, founded in 2016, is a relative newcomer to the world of project management software. Still, it influenced the industry and was the best project management software solution we tested.

ClickUp sees its platform as much more than a task management dashboard; the company is embracing the concept of a “Work OS,” which allows all employees to organize their workday around a common central point. The interface’s hierarchy begins with teams and progresses through spaces, projects, lists, and tasks.

This structure keeps different projects separate, reducing confusion while remaining adaptable enough to work in various contexts. During testing, ClickUp performed admirably across the board and was our top-rated software tool, earning a 4.8/5. ClickUp excelled in task management (4.9/5), data visualization (5/5), and features in general while remaining one of the most user-friendly (4/5).

Free Tier and ClickUp Pricing

ClickUp’s free tier is the best free project management software available. It provides unlimited users, unlimited projects and spaces, and the most important features, but storage is limited to 100MB. The following tier, the Unlimited Plan, costs $9 per user per month or $60 per user per year when billed annually.

This grants access to unlimited storage, integrations, features, and advanced reporting. Additional tiers cost $12 per month per user (Business Plan), $19 per month per user (Business Plus Plan), and an enterprise package. While ClickUp’s free version isn’t perfect (the fact that its users aren’t capped is great news for large teams that don’t require a lot of functionality), the Unlimited Plan is an excellent option for only a few dollars more.

4. Smartsheet

Do you know how everything eventually ends up in a spreadsheet?

Why not start your project management with the best spreadsheet possible?

Smartsheet takes Excel or Google Sheet-based tracking to the next level by combining a spreadsheet-like interface with many user-easy project management tools.

Users may create tasks, subtasks, and task dependencies, attach files as needed, and view tasks using a calendar or a Kanban board (Although Smartsheet can be used to facilitate Scrum and Kanban methodologies). The interface also has some similarities with other services that web natives are familiar with.

Users, for example, may be tagged in comments using the same “@mentions” function used by Twitter and Slack, and they can highlight important content exactly as in a Word or Google file. Smartsheet fared admirably in our most recent round of testing, placing second only behind ClickUp and Monday.com. Best for ease of usage. Pricing starts at $7/month for a single user and goes up to $25/user/month for numerous users.

It outperformed all other providers in ease of use (4.3/5), just defeating Celoxis (4.2/5). “Smartsheet has a sidebar that features several essential utilities.” “One of them was called ‘Conversation,’ and it allows users to send a communication to the team swiftly,” one of our research team members explained. “I found this to be a faster means of communication than commenting on single tasks to offer updates.”

Smartsheet’s project & workflow creation score (4.3/5) was among the best we tested, and aside from customer assistance (2.5/5), it was a great all-arounder. 

Pros

Cons

Smartsheet Pricing

Smartsheet’s pricing was higher than the industry standard for project management software, and its original plan was only available to individuals. However, those pricing plans have since been modified and are now much more affordable to businesses.

There is now a Pro plan with a user maximum of 25, and the yearly plan costs merely $7 per user per month. The business plan will pay you $25 per monthly user if you have a larger staff. That’s somewhat costly, but given that Smartsheet is an easy, feature-rich software program that provides several integrations and scored quite well in testing with an overall score of 4.6/5, the return on investment is higher than with other providers.

5. Monday.com

Monday.com, perhaps the most well-known name on the list, offers a flexible project management tool with many customizable features, including drag-and-drop functionality, editable columns, and infrastructure with multi-use rows.

Project management software monday it received 4.4/5 for “features” in our most recent round of testing, trailing only overall winner ClickUp (4.5/5). “Monday.com takes a highly customizable approach to project management, allowing users to add as much or as little detail as they want,” said one of our researchers.

“Most of what you create on a Monday’board’ can be edited with a few clicks.” The simple, modern interface makes it simple to use software for even the most inexperienced users, so you can quickly get your entire team on board. Monday provides 24/7 phone and email support across all tiers if you require assistance.

Although third-party integrations are limited, the ease of use (4.1/5) compensates for any lack of functionality. The best option for a highly customizable user experience. Pricing starts at $8/user/month. A perfect platform ideal for task management.

Pros

Cons

Monday’s pricing plans are individual (free), Basic, Standard, Pro, and Enterprise. However, once you reach 50 users, you must contact Monday.com directly for a customized quote for your business. The Basic Plan, available starting Monday, is $9 per user per month when billed annually or $12 per user monthly when billed monthly.

The Standard plan costs $12 per user per month on an annual billing plan, whereas it costs $14.50 monthly. The Program plan starts at $20 per user monthly (or $25 per user per month if you pay monthly). On the other hand, the Enterprise package has custom pricing and requires contact with sales. 

6. Wrike

Wrike, in conclusion, delivers a great user experience for standard to complex task management and project monitoring – and was awarded a final score of 4.5/5 by our researchers.

Best for complicated task management. Pricing starts at $9.80/user/month. It may not be as versatile as some other software on our list, but it is simple and will not take long to learn, even if your goals are complicated.

Wrike users, for example, may utilize the spreadsheet-style view called ‘Table’ to make project adjustments – users only need to edit the spreadsheet and won’t need to dig into multiple menus to reallocate tasks or modify timeframes. Besides a solid usability score (4/5), Wrike scored particularly well on data visualization (5/5), with a great range of predefined chart and widget options. However, customization possibilities were not as extensive as ClickUp.

It also rated higher than Monday, Smartsheet, and Asana for task management (4.6/5). Among the features included in Wrike’s plans are task dependencies, Gantt charts, customized calendars, and a Document Editor that maintains edit history. A time-tracking tool is also available at higher-paying tiers. Cloud-based software with exceptional task management features.

Pros

Cons

Free Tier of Wrike

Wrike likewise has a great free tier. However, it lacks essential features such as budget management tools, custom fields, and task dependencies.

It’s still a viable alternative for businesses that don’t want to pay for project management software, but its capacity to manage complicated tasks has greatly diminished. Each month, the Basic tier costs $9.80 per user and offers a few extra task management features (including task dependencies).

Custom fields, custom automation, a calendar, and a resource management tool are all included in the Business Plan. Wrike is the only project management system we tested that offers industry-specific plans; there’s Wrike management softwarefor Marketing Teams and Wrike for Professional Services, each of which have unique pricing plans; the Enterprise and Pinnacle plans are the same.

7. Asana

Asana, one of the most well-known names in project management, provides an easy-to-use software solution with many useful features. These features include customized task fields, task dependencies, and a timeline view for a comprehensive view of project history and expected performance – all of which contributed to the provider’s score of 4.5/5. Best for building automation. Pricing starts at $10.99/user/month.

What impressed our researchers the most about Asana was how simple and helpful its automation builder was compared to ClickUp’s, which they found overly convoluted.

Indeed, Asana received the same rating as Smartsheet for project and workflow development (4.3/5) and full points (5/5) for data visualization – but it’s important noting that none of those functions are available on the provider’s free plan. It also offers a robust app store for integrations, which not all providers on our list have. The sole disadvantage of Asana is that users may have difficulties with no specialized function. However, other providers frequently provide “workarounds” for the task. A well-known software package with a strong automation builder 4.5

Pros

Cons

Asana Pricing Free Trial

Asana has a good free plan, but as previously said, it lacks several important features, such as data visualization tools. There is a premium tier available for $10.99 per user per month (paid yearly), which is a relatively affordable plan but lacks the custom automation builder that distinguishes Asana’s most expensive plans from competitors (however, pre-built automation is available).

The next tier, the Business tier, is $24.99 per user per month – paid annually – and includes the automation above builder, which was easy to use and the best one we tested. There is also a good selection of collaborative tools. The Enterprise plan, Asana’s last plan, offers customized pricing, for which you must contact the sales staff.

8. Favro

Favro is a project management application for teams organized around an Agile framework and other teams looking to improve their project planning and cooperation.

Favro is the customer service king on our list, having the greatest score (4.3/5) of any company tested by Tech.co. For bigger businesses, there is onboarding help, live chat and email channels, and phone support for Enterprise plan members. Regarding project management solutions, Favro offers great value for money (4.3/5) – only Zoho Projects and ClickUp were more impressive in this regard.

Overall, Favro’s plans are far less expensive than the normal project management software, and you get a lot of features for your money. Favro is also well-liked by consumers, with a 4.3/5 average customer score, the highest on this list. As a result, Favro is a great choice for smaller businesses with a budget for project management software but do not want to spend it on the most expensive providers, such as Celoxis and Scoro. Best for customer service. Pricing starts at $5.10/user/month. Favro Favro Logo Small Low-cost project management with excellent client service

Pros

Cons

Pricing by Favro

Favro keeps things simple with three pricing plans: Lite (from $5.10 per user, per month), Standard (from $6.80 per user, monthly), and Enterprise (from $12.75 per user, per month). Users who may work on projects or the number of Software projects that can be created on a single subscription under any of Favro’s plans.

The customer service options are rather wide and consistent across all plans – except a phone option on the Enterprise subscription – and there is onboarding help if you have 100 or more users.

Favro outperformed all other customer support software we tested. Relative to competitors, Favro’s provides a large range of task management features accessible on all its plans, including Kanban Boards, Milestones, Gantt Charts, and Custom Fields.

9. Jira

Jira, project management software which Atlassian created as a software development tool, has evolved into a popular general project management software service. It’s tempting to upgrade the rest of your team to its project management services if your IT department already uses it to report defects – but it’s not quite as well suited to sectors other than engineering, software development, and IT.

Jira refers to a package of services (Jira Core, Jira Software, Confluence, and Jira ServiceDesk), the majority of which may be combined and matched to meet a company’s specific project management requirements. The primary interface employs a category-based approach, allowing users to effortlessly drag and drop tasks into categories so as “To Do,” “In Progress,” and “Done.”

Jira also allows around 2,000 third-party integrations to meet all the demands that its core service cannot. Jira, on the other hand, does not give the best experience for simple project management – for example, it does not provide a decent experience for team collaboration. There are superior task management tools, such as Wrike, and better collaboration platforms, such as Teamwork job tracking software.

Pros

Cons

Jira Pricing

All Jira pricing plans support an unlimited number of users and projects. Jira features a free tier, one of the few free tiers with a full range of data visualization tools. Aside from task comments, however, there are few platform collaboration methods. The Standard Plan, Jira’s initial paid tier, costs $7.50 per user monthly.

The project plan software features aren’t much different from the free plan, but you receive 100x greater storage (200GB vs. 2GB). Each month, the Premium plan costs $14.50 per user, and the sole notable addition is a resource management tool. Jira also offers a Premium plan. There’s also an Enterprise plan, which is only available to businesses with more than 800 employees and may cost hundreds of thousands yearly.

10. Trello

Trello uses a “category and task” model similar to Jira. Trello was bought by Jira’s parent company Atlassian in 2017 – but it was built from the bottom up for project management. Trello’s moveable “cards” for task tracking may store information such as team members participating, subtasks, due dates, documentation, labels, and comments. Users must rely on a library of plugins called Power-Ups to enable typical project management features such as timelines and calendars. Best for simple, stripped-down functionality. Pricing starts at $5/user/month project manager software.

Pros

Cons

Pricing on Trello

Trello has a free tier. However, it doesn’t even come close to ClickUp’s free tier. Overall, it is fairly limited. The $5 per user, month tier – Trello’s first premium plan – will also not be enough if you require anything more than simple, easy task management. However, if that is what you require, this plan may be a low-cost option to signing up with a more expensive provider projects management system.

11. Teamwork

There aren’t many features that will help with data visualization. However, there are automation and project templates to help with workflow management. Teamwork provides a great service and excels in teamwork (4/5) – no provider scored higher in this category than Teamwork project management apps.

It’s also best for task management (4.9/5), which was awarded the same score as ClickUp, the best project management software. Gantt charts, calendars, and Kanban boards are available for teamwork, while personal dashboards allow users to track work without involving the entire team.

Milestones, sub-tasks, and notes may all be recorded as needed, allowing users to construct a deep bench of resources. Third-party integrations are available, although not in the same volume as with other prominent project management software, and some need a higher subscription tier to access. However, keep in mind that ClickUp lacks automation features and should not be considered if your company’s important demand is to simplify its procedures.

Pros

Cons

Collaboration Project Management Pricing

A free tier is offered. However, teams are limited to five users, 100MB of file storage, and two active projects at any given time. Teamwork Projects Logo An fantastic team collaboration tool. However, it includes many free tools for creating a plan, such as a Gantt Chart and a Kanban board.

The “Deliver” plan costs $10 per user each month and includes several helpful third-party integrations, guest access, sub-tasks, and custom fields. This plan also includes burndown charts so that Scrum teams will be best suited to it – but there is a 300-user limit.

This plan includes many collaboration tools, such as an instant messenger, task comments, document editing, and a calendar. An $18 per user, monthly tier – the Grow package – is also available, offering two-factor authentication, bespoke domain usage with SSL, and even more integrations.

The features of collaboration

The Scale plan, Teamwork’s enterprise-called tier, needs a unique quotation and includes single sign-on and a dedicated customer service contact.

How to Choose Business Project Management Software 

We’ll be the first to acknowledge that choosing new software for your business might be difficult. The additional fees, in-depth training, and the looming sense of the feared “change” are enough to produce flop sweat on the spot.

Fortunately, we can make you in making the best decision about project management software. Below, we’ll review some criteria for choosing the best project management software for your business.

Size of the Company

The size of your company is one of the simplest methods to limit your search for the best project management software. Many tools are designed for smaller businesses with fewer team members, while others are designed for enterprise-level corporations.

Small business

If you are a small business searching for project management software, you must consider a few factors before deciding. To begin with, you may avoid the more expensive plans and providers immediately.

Most of the high-priced choices are geared for enterprise-level enterprises that require strong analytics, extensive customizability, and many users. Small teams may usually get by with the free tiers or entry-level plans as long as you don’t need those sophisticated features for something special.

Furthermore, smaller teams should avoid some of the more sophisticated providers, such as Jira, Workfront, and Teamwork, because they might be difficult to end due to large feature catalogs that you will likely never use. Stick to confusing choices like Monday.com and Trello so that your entire team can benefit from increased efficiency without having to enjoy a new platform.

Best project management software for business-sized businesses

Finding the correct project management software for a mid-sized business is a little more difficult than finding the right software for a small or large business since demands vary so greatly. However, there are certain criteria to follow to ensure that you have a robust platform for your business.

Use project management software for in a mid-sized business. If you only require a simple progress tracking platform, Trello or Wrike are excellent choices project management software monday.

Best project management software Tools like Monday.com, Asana, and Basecamp are great if you need more essential features, including collaboration and discussion. Finally, if you’re looking for a sophisticated analytics machine that can handle your business’s specific needs, the Best project management software platforms like Teamwork, Jira, and Zoho will get you there.

Enterprise-level Business

To be candid, enterprise-level businesses require project management software to keep track of all happening. Fortunately, some choices are geared for these larger businesses to assist you in monitoring the huge range of metrics you are likely to want to keep track of.

For one thing, you’ll probably be looking at the platform’s higher-priced tiers, if not enterprise-level solutions. They typically allow for additional users, metrics, and support, ensuring everyone is on the same page.

Almost every provider on our list offers enterprise-level solutions, but there are a few that will significantly boost your productivity. While Zoho Projects, Jira, and Workfront are geared at bigger businesses, other mid-tier solutions such as Monday.com and Asana offer great enterprise plans if you need the users but don’t need all the advanced features.

Large Company Meeting

Budget

As with any business decision, the price is important in determining whether project management software would be a suitable match.

Calculating return on investment is easy with this type of software, but paying a lot vs. investing a little might change the platform you end up with and how effectively your team works together.

A limited budget

If you don’t have a lot of budgets to spend on new software, you’re in luck. Many of these systems offer free plans that can handle everything and then some, as long as you don’t require extensive analytics, complex features, or a large lot of users.

If you need something a little more, entry-level plans are typically only a few dollars per month, and they offer fantastic free trials that allow you to test them out before making a decision. Monday.com, for example, provides a great 14-day free trial of their simple platform to evaluate whether it meets your needs.

Large Budget

You’re set if you have a lot of leeway in your budget for project management software. While comparing project management software to other business software, it’s difficult to go overboard when seeking the best fit.

That’s not to imply you should get the most costly platform possible. A perfect budget simply means focusing on important details, such as user counts, feature sets, and support choices, to find the best solution for your needs.

Following Steps Choosing Project Management Software

After researching the best project management software services, it’s time to assess your business’s requirements.

What features do you require?

What effect does the size of your team have on the price you may pay for each service?

Will any future growth need a price increase?

We’ve narrowed down the top project management tools to this list of twelve possibilities, as shown in the table that appeared earlier in this article. Here are 14 project management ideas to help you handle projects easily.

Questions and Answers

The cost of the best project management software varies widely depending on the size of your business, features you hope to use, and the level of support you hope for when difficulties arise.

Nonetheless, you could anticipate paying between $8 to $200 each month, with many providers giving savings for annual billing rather than the monthly payment.

Monday.com is the top best project management software available today because of its easy-to-use interface, modern design, and a free trial that allows you to test it before paying. Depending on your business, Jira may be a better option, especially if you have a technical team that requires more features.

When deciding on project management software, there are several factors to consider. One of the most important considerations is company size, as providers offer a variety of pricing plans for various-sized businesses, which might affect feature sets and support choices. Price is an important factor since costs vary greatly between providers and plans project management software monday. 

 

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